● Price comparison · Updated October 2026
Most Affordable HRMS Software in India (2026)
Short answer: IntelloHRM is the most affordable complete HRMS we could verify in India — ₹199/month for up to 30 employees (about ₹7 per employee), with attendance, leave, payroll and a mobile app included. Published entry prices for greytHR (₹2,495/mo), Pocket HRMS (₹2,995/mo), HROne (₹4,950/mo), factoHR (₹4,999/mo) start several times higher.
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HRMS prices in India compared
Entry prices from each vendor’s public pricing page or widely cited market reports. Excludes GST.
| HRMS | Public entry price | What the entry plan covers | Free trial |
|---|---|---|---|
| IntelloHRM | ₹199/month | Up to 30 employees · ~₹7/employee | 30 days, no card |
| greytHR | ₹2,495/mo | Essential base · 50 emp included · then ₹45/emp | 7-day trial described; free account promoted |
| Hamara HR | Contact sales | No clear public INR price card on home page at research time | Demo / sales-led evaluation (confirm current offer) |
| Keka | Request quote | Full prices often not shown publicly; market cites Foundation ~₹6,999–₹9,999/mo up to 100 emp | Demo / trial via sales (confirm current offer) |
| Darwinbox | Custom quote | No public list price — PEPM enterprise contracts | Sales-led POC / RFP (not a self-serve SME trial) |
| HROne | ₹4,950/mo | Basic · 50 users then ₹99/user (commonly published); Startup Launchpad ~₹2,900/25 also reported | Free trial promoted on HROne site |
| Pocket HRMS | ₹2,995/mo | Standard · billed annually · 50 emp · then ₹60/emp | Free demo (vendor FAQ) |
| factoHR | ₹4,999/mo | Core · up to 50 emp · then ~₹69/emp · billed quarterly (widely published) | Free demo / trial messaging (confirm current) |
| Zimyo | ₹80/user/mo | Basic · minimum billing for 50 users | 14-day free trial (limited features, no card) |
| Qandle | Modular PEPM | Minimum billing for 50 users · one-time implementation fee | Sales / trial options (confirm current) |
| PeopleStrong | Custom quote | No SMB public price card — enterprise PEPM contracts | Sales-led RFP / POC |
Competitor figures were researched in 2026 and can change — always confirm on the vendor’s site. Keka, Darwinbox, PeopleStrong and Hamara HR do not publish full price cards.
What you would pay each month, by team size
Estimated from published base prices and per-employee overages (excl. GST). Many vendors bill a 50-employee minimum, so small teams pay for unused seats.
| Team size | IntelloHRM | greytHR | Pocket HRMS | HROne | factoHR |
|---|---|---|---|---|---|
| 10 employees | ₹199 (Starter) | ₹2,495 | ₹2,995 | ₹4,950 | ₹4,999 |
| 15 employees | ₹199 (Starter) | ₹2,495 | ₹2,995 | ₹4,950 | ₹4,999 |
| 25 employees | ₹199 (Starter) | ₹2,495 | ₹2,995 | ₹4,950 | ₹4,999 |
| 50 employees | ₹599 (Professional) | ₹2,495 | ₹2,995 | ₹4,950 | ₹4,999 |
| 75 employees | ₹1,999 (Enterprise) | ₹3,620 | ₹4,495 | ₹7,425 | ₹6,724 |
Example: a 15-person company pays ₹199/month on IntelloHRM versus ₹2,495/month on greytHR’s entry plan — about ₹27,552 saved per year.
What “affordable HRMS” should include
- ✓Attendance, leave and payroll with payslips in the base price — not paid add-ons
- ✓No 50-employee billing minimum for small teams
- ✓Published prices you can check without a sales call
- ✓Monthly billing option, plus annual discount
- ✓Employee mobile app for attendance, leave and payslips
- ✓A free trial long enough to run one real payroll cycle
Hidden HRMS costs to check before you buy
Minimum seat billing. Pocket HRMS, factoHR, HROne, Zimyo and Qandle commonly bill a 50-employee minimum. If you have 12 people, you still pay for 50.
Implementation and setup fees. Quote-led vendors often add one-time onboarding fees. Ask for them in writing.
Paid modules. Payroll, performance or recruitment are sometimes separate line items. IntelloHRM includes its core modules on every plan.
Lock-in. Annual or quarterly-only billing raises your upfront cost. IntelloHRM offers monthly, annual and one-time lifetime options.
When IntelloHRM is not the right choice
If you run multi-country payroll, need deep HCM analytics, or have thousands of employees with formal procurement, an enterprise suite such as Darwinbox or PeopleStrong is a better fit. If you have fewer than five employees and no payroll, a spreadsheet may be enough for now.
See also: Best HRMS software in India · Best HR software for SMEs · HRMS alternatives · IntelloHRM fact sheet
Affordable HRMS in India — FAQs
Which is the cheapest HRMS software in India?
Among complete HRMS products with published prices, IntelloHRM is the lowest we could verify: ₹199/month (excl. GST) for up to 30 employees, about ₹7 per employee per month, with attendance, leave, payroll and a mobile app included.
What is the best low-cost HRMS for small businesses in India?
For teams under 75 employees, IntelloHRM offers the lowest published entry price (₹199/month) with no 50-employee billing minimum. Most Indian HRMS vendors start at ₹2,500–₹5,000 per month for a 50-employee base or sell through quotes.
How much does HRMS software cost in India?
Published entry prices range from ₹199/month (IntelloHRM, 15 employees) to about ₹5,000/month for 50-employee base plans (factoHR, HROne). Enterprise suites such as Darwinbox and PeopleStrong are custom-quoted per employee per month.
Is there a free HRMS in India?
Some vendors offer free tiers for very small teams, but they usually limit payroll, attendance or users. IntelloHRM instead gives a 30-day free trial of the full product with no credit card, then starts at ₹199/month.
Why do many HRMS vendors cost more for small teams?
Several Indian HRMS vendors bill a minimum of 50 employees and add per-employee charges above that, plus implementation fees. A 10-person company can end up paying for 50 seats. IntelloHRM plans start at 15 employees.
Does a cheaper HRMS mean fewer features?
Not necessarily. Every plan includes: Employee records, attendance & leave; Payroll with payslips & expense claims; HR documents & employee mobile app. Professional adds: Job portal / ATS; Advanced reports & analytics; API access and priority support. Enterprise adds: 24/7 phone & email support; Dedicated account manager; Custom integrations. Enterprise suites add depth such as global payroll and HCM analytics that most SMEs do not need.
Are IntelloHRM prices inclusive of GST?
No. All prices are excluding 18% GST, as is standard for Indian B2B software.
When should I choose a more expensive HRMS?
Choose an enterprise suite such as Darwinbox if you run complex multi-country payroll, need deep HCM analytics, or have thousands of employees with strict procurement requirements.
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