Meeting essentials
Title, start time, duration (5–1440 minutes, default 60), optional Zoom/Meet link, and optional notes.
● Team Meetup Scheduler · 2026
Team Meetup Scheduler for Indian SME Teams
Stop chasing “will you join?” in WhatsApp — schedule meetups, collect RSVPs, and remind invitees one hour before start.
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Team Meetup Scheduler searches usually start when all-hands, training calls, and department syncs live in scattered calendar invites and chat threads. Indian SMEs need HR-owned meeting invites tied to the employee roster — with RSVP, attendance, and reminders — without buying a separate events product.
IntelloHRM Meetups is an opt-in module (module_meetups, off by default). Admins schedule meetings with a link and notes, invite selected employees or everyone on working and probation status, collect Accepted / Declined / Awaiting RSVPs, mark attendance after start, and send a one-time email plus in-app reminder about one hour before. Employees see only meetings they are invited to, RSVP on web or mobile, join via the link while live, and can see “Next meetup” on the dashboard. Employees cannot create meetups.
Fit note: Best when HR owns company meetings and you already use IntelloHRM for roster and ESS. Does not include physical rooms, recurring series, ICS export, invite email on create, or built-in video hosting — use your Zoom/Meet link in the meeting field.
Why teams search for Team Meetup Scheduler
Team Meetup Scheduler challenge 1
All-hands invites get lost in email while field staff never see them
Team Meetup Scheduler challenge 2
RSVPs live in WhatsApp polls with no audit trail for attendance
Team Meetup Scheduler challenge 3
Managers forget to remind invitees until the meeting has already started
Team Meetup Scheduler challenge 4
No single calendar view of company meetups across month, week, and list
Team Meetup Scheduler challenge 5
Decline reasons and no-shows never get recorded for HR follow-up
Team Meetup Scheduler capabilities in IntelloHRM
Smart invites
Invite selected employees or everyone on working and probation status from the live roster.
RSVP workflow
Accepted, Declined, or Awaiting — declines require a reason so HR knows why people skip.
Attendance marking
After the meetup starts, admin marks Attended or Did not attend against the invite list.
Live status
Upcoming → Live → Ended calculated from start time plus duration — no manual status toggles.
Calendar + reminder
Admin FullCalendar (month/week/list); employee Upcoming, Past, and Calendar; one email + in-app reminder ~1 hour before (skips declined).
Benefits of digitising Team Meetup Scheduler
- ✓One HR-owned schedule instead of scattered chat invites
- ✓RSVP and decline reasons in the system employees already use
- ✓Attendance marked after start for training and compliance follow-up
- ✓Automatic 1-hour reminder so fewer empty meetings
- ✓Reschedule clears RSVPs and opens a fresh reminder window
- ✓Works on admin web, employee web, and the mobile app
- ✓Transparent SME pricing with a free 14-day trial from ₹199/month excl. GST
Team Meetup Scheduler use cases
Company all-hands
Invite everyone on working and probation, collect RSVPs, and share a Meet or Zoom link for the live window.
Department training
Invite a selected team, track who accepted, and mark attendance after the session starts.
Hybrid syncs
Field staff see invited meetups on mobile, get the 1-hour reminder, and join via the link while status is Live.
Related searches: team meeting scheduler HRMS · employee RSVP software India · HR meetup attendance tracking · company meeting reminder app · team meetup calendar for SMEs
Related pages: /employee-self-service · /employee-mobile-app · /notice-board · /goals-tracking · /features · /pricing
Team Meetup Scheduler — frequently asked questions
What is IntelloHRM Meetups?
An opt-in HR module to schedule team meetings with link and notes, invite employees, collect RSVPs, mark attendance, and send a one-time reminder about one hour before start.
Is Meetups on by default?
No. Enable module_meetups when you are ready — it is off by default.
Can employees create meetups?
No. Only HR/admin can create, edit, and delete meetups. Employees RSVP, join via link, and view invited meetings.
Who can I invite?
Selected employees or everyone with working or probation status on the roster.
What RSVP states are supported?
Accepted, Declined, and Awaiting. Declining requires a reason.
When can admin mark attendance?
After the meetup starts — Attended or Did not attend.
How do Upcoming, Live, and Ended work?
Status is derived from start time plus duration. During the window it is Live; after duration ends it is Ended.
How do reminders work?
One email and one in-app reminder about one hour before start. Declined invitees are skipped. Rescheduling clears RSVPs and resets the reminder window.
Does Meetups host video calls?
No. Paste your Zoom, Google Meet, or other link in the optional meeting link field.
Does it support recurring meetings or ICS export?
No. Meetups are one-off schedules without recurring series or ICS export in the current product.
Is Meetups available on mobile?
Yes — admin scheduling and employee RSVP/join flows are available on admin web, employee web, and the mobile app.
How should we trial Meetups?
Enable the module, schedule one real team sync with a Meet link, invite a department, and check RSVP plus the 1-hour reminder before go-live.
Evaluate Team Meetup Scheduler with IntelloHRM
Run a 14-day trial focused on this workflow — your roster, your policies, one dry cycle.
₹0 today · Cancel anytime · See pricing