Privacy Policy

Last updated: October 30, 2026

1. Introduction

IntelloHRM ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service, including our website, web application, and the IntelloHRM Android and iOS mobile applications available on Google Play and the Apple App Store.

This policy discloses our access, collection, and use of personal information, including Location data used for geo-attendance and related app features.

Please read this Privacy Policy carefully. By using our Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

We collect information that you provide directly to us, including:

  • Account registration information (name, email address, password)
  • Profile information and contact details
  • Payment information (processed through secure third-party payment processors)
  • Employee data and business information you upload to the Service
  • Communications with us (support requests, feedback, etc.)

2.2 Automatically Collected Information

When you use our Service, we automatically collect certain information, including:

  • Device information (IP address, browser type, operating system)
  • Usage data (pages visited, features used, time spent on pages)
  • Cookies and similar tracking technologies
  • Log files and analytics data

3. Location

The IntelloHRM Android and iOS mobile applications access, collect, and use Location data. This section discloses how we access Location, how we collect Location, and how we use Location.

3.1 How we access Location

We access Location through the device's location services and through location libraries and location APIs used by the Android and iOS apps. Location may be determined using GPS, Wi-Fi, mobile/cellular network, Bluetooth, and IP-based signals. We access Location only after you grant Location permission through the Android or iOS system prompt. You can deny or later revoke that permission in your device settings.

3.2 How we collect Location

When geo-attendance, GPS attendance, or geo-fencing is enabled for your organization, we collect Location when you use attendance features in the mobile app, including check-in, check-out, and other punch events. The Location we collect may include:

  • Precise Location (GPS coordinates, including latitude and longitude)
  • Approximate Location
  • The time the Location was recorded
  • Whether the device is inside an employer-defined geofence or work site

Location is collected to operate attendance features. We do not sell Location data. We do not use Location for advertising or to track you across other companies' apps or websites.

3.3 How we use Location

We use Location to:

  • Provide geo-attendance and GPS-based check-in / check-out
  • Verify that an attendance punch was made at an authorized workplace, branch, or field site
  • Apply geo-fencing rules set by the employer
  • Support multi-location and field-staff attendance and location-wise reporting
  • Help reduce fraudulent or buddy punches
  • Show Location attached to an attendance record to authorized users in the employer organization (such as HR, admins, and managers)

If you refuse or revoke Location permission, you can still use other parts of the Service, but geo-attendance, GPS punch, and geo-fencing features may not work.

Product focus is Location at punch time and related attendance checks, not advertising. Your employer decides whether geo-attendance is required for your role.

4. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our Service
  • Provide attendance features that access, collect, and use Location, including GPS attendance and geo-fencing
  • Process transactions and send related information
  • Send you technical notices, updates, and support messages
  • Respond to your comments, questions, and requests
  • Monitor and analyze trends, usage, and activities
  • Detect, prevent, and address technical issues and security threats
  • Personalize and improve your experience
  • Send you marketing communications (with your consent)

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information, including Location data, to third parties. We may share your information in the following circumstances:

  • Your Employer: Location and attendance records are shared with authorized users in your organization (HR, admins, and managers) so they can run workforce attendance
  • Service Providers: We may share information with third-party service providers who perform services on our behalf (hosting, payment processing, analytics, and location libraries or infrastructure used by the mobile apps)
  • Legal Requirements: We may disclose information if required by law or in response to valid legal requests
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred
  • With Your Consent: We may share information with your explicit consent

6. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication mechanisms
  • Secure data centers with physical security measures
  • Employee training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including Location data:

  • Access: Request access to your personal information
  • Rectification: Request correction of inaccurate or incomplete data
  • Erasure: Request deletion of your personal information
  • Restriction: Request restriction of processing of your information
  • Portability: Request transfer of your data to another service
  • Objection: Object to processing of your personal information
  • Withdraw Consent: Withdraw consent where processing is based on consent, including Location permission in Android or iOS settings

To exercise these rights, please contact us at hi@intellohrm.online.

Account deletion: IntelloHRM is used by organizations to manage their workforce. If you are an employee, your account is created and managed by your employer. Only your organization's workspace administrator can remove your employee account. To request deletion, contact your employer (HR team or company admin) and ask them to remove your profile. For full instructions, see our Delete Account page.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

We use cookies for essential functions, analytics, and to improve user experience.

The Android and iOS apps also use software libraries, including location libraries, to access and collect Location for attendance features described in the Location section above. Those libraries are used for app functionality, not to sell your Location or to advertise to you.

9. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Location data collected with an attendance punch is stored as part of that attendance record and is retained for as long as the employer organization keeps those records, or as required for legal, payroll, tax, or regulatory purposes.

When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal, tax, or regulatory purposes.

10. International Data Transfers

Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ.

We ensure that appropriate safeguards are in place to protect your information in accordance with this Privacy Policy, including compliance with applicable data protection laws such as GDPR.

11. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

12. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

13. Contact Us

If you have any questions about this Privacy Policy, including questions about Location data, please contact us: