Documents & policies
Stop rebuilding the same HR letter from scratch every week
IntelloHRM helps you work from document templates that merge employee and company data, so offer letters, experience certificates, warnings, confirmations, and other HR paperwork stay consistent and fast.
Preview before you send, switch between plain or letterhead output, download PDFs instantly, or save generated files straight to the employee’s document library — where they belong.
What you can do
- → Pick a template, choose an employee, see a live preview
- → Tweak wording in the editor when a case needs a human touch
- → Export PDF with optional branded letterhead from settings
- → Store the final PDF against the employee record for audits
Document requests — without the inbox overload
Employees ask; HR tracks
Structured document requests replace “Can you send my letter?” threads that get lost in chat.
Clear ownership
Know what was requested, for whom, and what’s still pending — fewer dropped tasks.
Audit-friendly history
Saved PDFs and generated documents support internal reviews and compliance follow-up.
Ideal for teams who issue documents often
Rapid hiring means more offer letters and onboarding paperwork — automate the repeat parts.
Keep wording and branding consistent across branches while still editing edge cases.
Publish policies separately, generate employee-specific letters when the situation demands it.
Certificates, confirmations, and formal notices — template once, reuse safely.
Document template questions
If your team regenerates the same offer letter wording every week, templates are overdue.
What documents can we generate?
Can we edit a letter after selecting a template?
Where do finished PDFs go?
Do templates replace policy documents?
Document templates walkthrough
YouTube demo coming soon — pick a template, preview with employee data, export PDF.
Related HRMS features
These modules share the same employee data — so you are not rebuilding the same records in five tools.