● Free HR template guide · 2026
Attendance Policy Template for Shifts & WFH
Payroll disputes start in attendance—write down grace minutes, WFH marking, and who can regularise before someone 'fixes' Excel.
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Attendance policies define when an employee is 'present' for pay purposes: shift timings, grace periods, half-day cut-offs, on-duty travel, and biometric or mobile marking rules. Field and hybrid teams need explicit expectations—silence defaults to favouritism.
Draft operational attendance rules here; labour law compliance for working hours is separate counsel work. IntelloHRM digital attendance and mobile check-in can enforce geofence and shift windows you describe in this policy.
Attendance Policy Template — what to include
Work schedules
Standard hours, shift rotations, weekly-offs, and flexible core hours if applicable.
Marking methods
Biometric, web, or mobile app; late mark thresholds; offline/field visit procedure.
Regularisation workflow
Who approves missed punches, documentation required, and backdated correction limits.
Overtime and comp-off
Eligibility, pre-approval, and comp-off credit rules tied to payroll.
Attendance Policy Template checklist
- ✓Define half-day and absent cut-off times
- ✓Document WFH attendance proof expectations
- ✓Set manager regularisation SLA in days
- ✓Align shift codes with payroll overtime rules
- ✓Communicate grace policy to avoid abuse perceptions
- ✓Test mobile marking at each site before rollout
How IntelloHRM helps with Attendance Policy Template
IntelloHRM captures attendance via mobile and supervisor review—policy rules you publish here become the reference when auto-flags highlight late patterns or missing punches.
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Attendance Policy Template — FAQs
Is biometric attendance mandatory?
No—choose method fit for site; policy must match actual enforcement.
How to policy remote/hybrid work?
State core hours, response SLAs, and how presence is recorded on WFH days.
Grace time legal limits?
Excessive grace can affect overtime calculations—finance should review.
Field staff without office punch?
Use visit check-in or supervisor attestation with GPS audit trail.
Can attendance affect variable pay?
If yes, cross-reference incentive policy and show metrics monthly.
Holiday work attendance?
Define comp-off or overtime pay trigger for working on declared holidays.
Does IntelloHRM support geofencing?
Mobile app supports location-aware flows—confirm site setup in trial.
Face recognition requirement?
IntelloHRM emphasises digital/mobile attendance; face recognition is not a marketed feature—plan accordingly.
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