● Free HR template guide · 2026
HR Policy Template Pack for Indian SMEs
Investors and ISO audits ask for written HR policies—start with a sensible index before lawyers bill you page-by-page.
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An HR policy template is the skeleton for your employee handbook: it defines how leave, attendance, conduct, and grievances work before scale makes tribal knowledge dangerous. Indian SMEs often copy 40-page manuals that do not match how they actually operate.
This index suggests sections Indian employers commonly need—not a turnkey legal manual. Customise for factory vs office, union vs non-union, and state-specific rules. Host final PDFs in IntelloHRM so employees acknowledge the version they received.
HR Policy Template — what to include
Governance and scope
Applicability, definitions, amendment process, and who approves policy updates.
Employment lifecycle
Recruitment ethics, probation, confirmation, transfer, secondment, and separation overview.
Workplace conduct
Code of conduct, anti-harassment/POSH, conflict of interest, and disciplinary framework cross-reference.
Benefits and compliance
Leave and attendance pointers to detailed policies, insurance, POSH committee, and data privacy basics.
HR Policy Template checklist
- ✓Inventory existing informal rules from founders
- ✓Prioritise POSH and leave for legal exposure
- ✓Assign policy owner and review cadence
- ✓Version policies with effective dates
- ✓Collect employee acknowledgement on rollout
- ✓Link handbook to offer and appointment letters
How IntelloHRM helps with HR Policy Template
Upload approved policy PDFs to IntelloHRM and track acknowledgements—when leave rules change, employees see updated balances tied to the same policy version HR published.
Related searches: HR policy manual template India · employee policy document sample · company HR policies PDF · SME HR handbook outline
HR Policy Template — FAQs
Which HR policies are mandatory in India?
Depends on establishment size and state—POSH, leave rules, and standing orders may apply; verify with counsel.
Policy vs handbook?
Handbook is the compiled employee-facing document; policies can live as chapters or separate files.
How often to update?
Annual review minimum; immediate update when law or operating model shifts.
Do startups need POSH policy?
POSH Act applies to workplaces with 10+ employees—policy and committee required.
Can we copy another company's policy?
Risky—operating context differs; use templates as headings only.
Should policies be bilingual?
Recommended where workforce needs local language comprehension.
Does IntelloHRM enforce policy rules?
Leave and attendance modules encode rules you configure; legal prose stays in uploaded PDFs.
Remote work addendum?
Add hybrid WFH policy covering equipment, security, and attendance marking.
Standardise your HR Policy Template
Generate consistent HR documents from shared templates — start a 30-day IntelloHRM trial.
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